Submission of Entries

The following are the guidelines to submitting an entry to the ESSS:

  • First, pupils should submit their project to a teacher of their own school which will be their tutor.
  • The tutor(s) will forward the project abstracts to the school’s ESSS coordinator who will decide (after discussion with tutors if needed) which projects will be submitted to the symposium. 
  • Each school can submit a maximum of 3 projects plus 1 reserve.
  • Please send a separate entry form for each project.
  • The ESSS entry form can be downloaded from the Microsoft Office 365 (O365) sharepoint using the link provided by the ESSS organiser.
  • Completed entry forms must be uploaded to the O365 Sharepoint using the link provided by the ESSS organiser and respecting the deadline provided.
  • Projects will be grouped according to pupils’ year level:
    • Junior Projects: Years 1 – 4
    • Senior Projects: Years 5 – 7
  • Projects may be submitted by an individual or a group of maximum 3 students.
  • A project will be judged as a senior project if at least one member of the group is in years 5 – 7.
  • Abstracts and Reports have to be submitted through the platform Microsoft Office 365 (O365). Each participating school will have rights to edit only on their respective O365 folder (e.g. LUX, MAM, MOL, …).
  • Accredited European schools can submit their project(s) directly to the coordinator of the school organising the symposium.
  • Each participating school needs to provide us with the names of up to 2 people to whom we will give the rights to submit the abstracts and reports on O365. Please send these names to our coordinator (see Contact)
  • Uploading files on O365. The following file naming system has to be used when uploading files on O365:
      • Code for Entry forms: SCHOOL CODE-ENTRY-NUMBER OR RESERVEExample:
            • LUX-ENTRY-1
            • LUX-ENTRY-2
            • LUX-ENTRY-3
            • LUX-ENTRY-RESERVE
      • Code for Abstracts: SCHOOL CODE-ABSTRACT-NUMBER OR RESERVEExample:
            • LUX-ABSTRACT-1
            • LUX-ABSTRACT-2
            • LUX-ABSTRACT-3
            • LUX-ABSTRACT-RESERVE
      • Code for Reports: SCHOOL CODE-REPORT-NUMBER OR RESERVEExample:
            • LUX-REPORT-1
            • LUX-REPORT-2
            • LUX-REPORT-3
            • LUX-REPORT-RESERVE

European School code :

European Schools

Country

School code
Alicante Spain

ALI
Bergen N.H. – Petten Netherlands

BER
Brussels I – Uccle + Berkendael Belgium

UCC
Brussels II – Woluwé Belgium

WOL
Brussels III – Ixelles Belgium

IXL
Brussels IV – Laeken Belgium

LAE
Frankfurt Germany

FRA
Karlsruhe Germany

KAR
Luxembourg I – Luxembourg Luxembourg

LUX
Luxembourg II – Mamer Luxembourg

MAM
Mol Belgium

MOL
Munich Germany

MUN
Varese Italy

VAR

Accredited European Schools

Country

School code
Brindisi Italy

BRI
Brussels – Argenteuil Belgium

/
Clervaux Luxembourg

/
Copenhagen Denmark

COP
Differdange Luxembourg

DIF
Dunshaughlin Ireland

DUN
Helsinki Finland

HEL
Heraklion (Creta) Greece

HRK
Junglinster Luxembourg

/
Lille France

/
Ljubljana Slovenia

/
Manosque France

MAN
Mondorf-les Bains Luxembourg

/
Parma Italy

PAR
RheinMain Germany

RHM
Strasbourg France

STR
Tallinn Estonia

TAL
The Hague Netherlands

HAG
United Kingdom UK

/
  • The deadline for the submission of entries to this year’s ESSS is found under “ESSS2023”. By then, schools must send the entry form and the abstract of each project being submitted.
  • The date at which projects acceptance will be communicated to schools can be found under “ESSS2023” .
  • For those projects that have been accepted, the date at which the full report must be submitted can be found under “ESSS2023”.
  • All students must present their findings in 3 formats for the symposium itself:
    • A written report
    • A poster presentation
    • An oral presentation
  • Schools are encouraged to aim for high standards of work, and to organize their own in-house competition in order to select the best entries. The quality of the project is the fundamental criterium of the qualification of the project.
  • The project tutors should mainly guide their students in their project and not help them to much while writing their report. They should mainly focus on writing errors and not on the content.