Submission of Entries

The following are the guidelines to submitting an entry to the ESSS:

• First, pupils should submit their project to a teacher of their own school which will be their tutor.
• The tutor(s) will forward the project abstracts to the school’s ESSS coordinator who will decide (after discussion with tutors if needed) which projects will be submitted to the symposium. 
• Each school can submit a maximum of 3 projects plus 1 reserve.
• Please send a separate entry form for each project.
• The ESSS entry form can be downloaded from the Microsoft Office 365 (O365) sharepoint using the link provided by the ESSS organiser.
• Completed entry forms must be uploaded to the O365 Sharepoint using the link provided by the ESSS organiser and respecting the deadline provided.
• Projects will be grouped according to pupils’ year level:
  • Junior Projects: Years 1 – 4
  • Senior Projects: Years 5 – 7
• Projects may be submitted by an individual or a group of maximum 3 students.
• A project will be judged as a senior project if at least one member of the group is in years 5 – 7.
• Abstracts and Reports have to be submitted through the platform Microsoft Office 365 (O365). Each participating school will have rights to edit only on their respective O365 folder (e.g. LUX, MAM, MOL, …).
• Accredited European schools can submit their project(s) directly to the coordinator of the school organising the symposium.
• Each participating school needs to provide us with the names of up to 2 people to whom we will give the rights to submit the abstracts and reports on O365. Please send these names to our coordinator (see Contact)

• Uploading files on O365. The following file naming system has to be used when uploading files on O365:
  • • Code for Entry forms: SCHOOL CODE-ENTRY-NUMBER OR RESERVEExample:
      • • • LUX-ENTRY-1
          • LUX-ENTRY-2
          • LUX-ENTRY-3
          • LUX-ENTRY-RESERVE
  • • Code for Abstracts: SCHOOL CODE-ABSTRACT-NUMBER OR RESERVEExample:
      • • • LUX-ABSTRACT-1
          • LUX-ABSTRACT-2
          • LUX-ABSTRACT-3
          • LUX-ABSTRACT-RESERVE
    • Code for Reports: SCHOOL CODE-REPORT-NUMBER OR RESERVEExample:
      • • • LUX-REPORT-1
          • LUX-REPORT-2
          • LUX-REPORT-3
          • LUX-REPORT-RESERVE

European School code :

European Schools	Country	School code
Alicante	Spain	ALI
Bergen N.H. – Petten	Netherlands	BER
Brussels I – Uccle + Berkendael	Belgium	UCC
Brussels II – Woluwé	Belgium	WOL
Brussels III – Ixelles	Belgium	IXL
Brussels IV – Laeken	Belgium	LAE
Frankfurt	Germany	FRA
Karlsruhe	Germany	KAR
Luxembourg I – Luxembourg	Luxembourg	LUX
Luxembourg II – Mamer	Luxembourg	MAM
Mol	Belgium	MOL
Munich	Germany	MUN
Varese	Italy	VAR

Accredited European Schools	Country	School code
Brindisi	Italy	BRI
Brussels – Argenteuil	Belgium	/
Clervaux	Luxembourg	/
Copenhagen	Denmark	COP
Differdange	Luxembourg	DIF
Dunshaughlin	Ireland	DUN
Helsinki	Finland	HEL
Heraklion (Creta)	Greece	HRK
Junglinster	Luxembourg	/
Lille	France	/
Ljubljana	Slovenia	/
Manosque	France	MAN
Mondorf-les Bains	Luxembourg	/
Parma	Italy	PAR
RheinMain	Germany	RHM
Strasbourg	France	STR
Tallinn	Estonia	TAL
The Hague	Netherlands	HAG
United Kingdom	UK	/

• The deadlines for the submission of entries to this year’s ESSS can –  be found under “ESSS 2024 – Important information – Deadlines”. 
• Acceptance of projects will be communicated directly to the schools.
• All students must present their findings in 3 formats for the symposium itself:
  • A written report
  • A poster presentation
  • An oral presentation
• Schools are encouraged to aim for high standards of work, and to organize their own in-house competition in order to select the best entries. The quality of the project is the fundamental criterium of the qualification of the project.
• The project tutors should mainly guide their students in their project and not help them to much while writing their report. They should mainly focus on writing errors and not on the content.